Small weddings - tasks and jobs for friends and family

Small family weddings are some of the most delightful, and seem easy to plan.  But a) people NEED jobs, because they want to be helpful, and b) you need THEM, because the wedding couple can't do everything, especially on the day of the wedding.

So here are some tasks and suggestions for willing helpers:

1)  Site selection, pre-site prep and cleanup
Whether it's the beach, your backyard, a park or a patio or your condo roofdeck, someone needs to get there early, pick up hamburger wrappers and cigarette ends, and politely inform other people that there will be a short ceremony.  You need to assign someone to pick up your own discards - from ribbons to flower wrappings to champagne corks.  If you're borrowing chairs, someone needs to set them up and put them back.

2)  Greeting guests
Post a friend near entrances, along park roads, in the parking lot, at the corner of the block, to direct lost people.  Everyone should know when you're going to try to start, and who you need to wait for, and what to do with granny. 

3)  Drinks - toasts - glasses
If you don't have a bar person (with a SmartServ certificate), someone needs to pro-actively handle refreshments and clean up.  I have a friend who hired a 'butler in training' from a hospitality course at a community college, to go around the apartment, serve drinks and buss up, so the guests could talk and relax.

4)  Music and flowers and photos
Streaming or live, someone needs to provide ambient music, and to organize playlists on the day.
You can get flowers from a corner deli - but give someone that task, and ribbons and pins and tell them to take on the task of bringing the flowers to the reception - even if its back inside the house.
If you don't have a professional photographer, deputize ONE or TWO people as 'official' photographers, and tell everyone to give them their email so they can get pix - and tell guests that there WILL be pix, so they don't all have to snap the ceremony, and can actually listen

5)  Prezzies and guest book
You can get a little book from a dollar store, and ask someone to make sure everyone signs it.  Ask someone to collect gift cards and presents, and bring boxes or bags to contain them.  We often have to run for a kleenex box or something to hold envelopes safely.

6)   Granny minding and other relative ideas
Assign someone to monitor special guests and relatives - see that they are seated, they have food and someone to talk to, and that they get a moment to talk to the couple

7)  Ceremony honours
Signing the license, holding the rings, readings, lighting candles, speaking, ring warming, holding flowers, bringing the wine glass, all tasks can be split between friends and relatives to honour and recognize special people in your lives.

8)  MC and Wedding-Planner-stand-in
Even in a teeny wedding, the couple are busy doing lots of tasks, and they can't micro-manage their day. One or two people can take over as 'managers', fielding phone calls, seating granny, moving the presents inside, paying the musician, caterer & officiant, organizing toasts, and assigning small errands.  Thank them with a special toast AND a gift certificate for a massage, afterwards!